Cargo Facts Asia 2026 Sponsor Information
Thank you for participating in the upcoming Cargo Facts Asia, at the W Shanghai The Bund.
This page contains the necessary information to prepare your team for the upcoming event.
EXHIBITOR/SPONSOR TERMS & CONDITIONS
All sponsoring companies should familiarize themselves with our terms and conditions. Please refer to the link below to review these.
ATTENDEE LIST
There has been a recent increase in companies promoting “pre-registration” lists for Cargo Facts Aisa 2026 and using the Cargo Facts or Cargo Facts Asia logo in their communications. Please disregard these offers — they are not legitimate lists of “pre-registered” attendees. Cargo Facts does not sell or distribute attendee lists. Only official event sponsors receive the verified registered attendee lists at the scheduled times before and after the event.
DISPLAY SPACE GUIDELINES
*Some sponsorships include a display table. Please refer to your original sponsorship agreement to confirm that a display is included.
Your space will include a 6ft table with a linen and two chairs. The space can accommodate an 8 to 10 foot wide backdrop. Your backdrop needs to be placed directly behind your table.
6ft tables can be removed if you prefer not to use them. Tables cannot be moved to either side of their backdrop.
* There will not be pipe and drape or other dividers to separate sponsor spaces.
SHIPPING INSTRUCTIONS
Shipments can begin to arrive as early as March 15th. Please use this address:
W Shanghai – The Bund
Cargo Facts Asia
[Your Company Name | Your Name | Space number | Your mobile phone number]
66 Lvshun Road
Hongkou District
Shanghai CHINA 200080
Chinese Version: 上海市虹口区旅顺路66号
The hotel’s contact person is Sissi Xu. The phone number is +86 186 5324 7705
IMPORTANT SHIPPING NOTES:
- If your package is shipped from outside China, it may involve customs declaration procedures. You will need to engage a third party to complete the customs clearance process on your own.
- If the shipments is very large, such as plane model or a pallet, it will need to be brought in by our set-up team; please let us know if this is the case
- The hotel will move shipments from their storage to your tabletop display space IF you include your display number and company name in the address
- After the end of the event, the hotel can assist with shipping materials to destinations within China – please contact Sissi Xu at +86 18653247705. For shipments to locations outside China, you will need to arrange and place the orders yourself.
If you have any questions regarding shipping, please get in touch with Cindi Smith at csmith@royalmedia.com or Sissi Xu at +86 18653247705
Setup will be on Sunday, March 22nd, from 11:00 – 14:00
Tear-down will be Wednesday, March 25th from 13:30 – 15:00
AV & POWER
AV & power needs are provided through the onsite team at the W Shanghai. If you will need either of these services please contact Cindi Smith (csmith@royalmedia.com).
INTERNET
Shared Wi-Fi is available through out the hotel. No dedicated/hard-wired Internet service is available.
MOBILE APP – Powered by Whova
The mobile app will be the most important tool on-site, so it is extremely important you download and log in prior to the event. The app will host your schedule, the list of attendees and your way to stay up to date onsite.
We’re excited to announce that Cargo Facts Asia 2026 will use the Whova App to deliver a smarter, more connected event experience.
The mobile app is your all-in-one tool to network with attendees, connect with sponsors and exhibitors, attend sessions, and stay organized while onsite.
Key Features Include:
- Personalized Agenda – Build and manage your schedule with session reminders
- Networking & Messaging – Connect with fellow attendees, schedule meetings, and chat in-app
- Interactive Maps – Easily navigate the venue and locate exhibitor booths, sessions, and lounges
- Live Polls & Q&A – Engage in sessions by submitting questions and responding to polls
- Community Boards – Join topic-based discussions and coordinate meetups
- Gamification & Giveaways – Earn points and win prizes by participating in app activities like scavenger hunts
The Whova app is your key to staying connected and informed at Cargo Facts Asia 2026. Download the app and log in before the event to make the most of your experience.
Get Whova Now:
Sponsor Marketing Materials
As Cargo Facts Asia 2026 approaches, we want to express our gratitude for your invaluable contribution to our event.
To enhance the visibility of your involvement and make this event a tremendous success, we kindly request your support in sharing your participation across your social media channels.
Promotional Materials: To make this process seamless, we have prepared ready-to-use social media image templates to highlight your participation at Cargo Facts Asia. We encourage you to add your company logo and share it on your platforms.
Custom Discount Code: To express our gratitude for your support, we’ve created a custom 15% discount code to share with your network and community [Discount code only valid on new registrations].
EXCLUSIVE DISCOUNT CODE: COMPANY15
Action Steps:
1. Share the social image on your social media channels with the event hashtag, #CFASIA25, and tag Cargo Facts
2. Encourage your audience to join you at the event by using your exclusive 15% discount on registration
Cargo Facts Social Media Pages
Additionally, please RSVP to our LinkedIn event here.
Thank you for your ongoing support. We truly appreciate your efforts in making Cargo Facts Asia 2025 successful.
