AT THE EVENT
We want to ensure that you take full advantage of all that the Symposium has to offer! Below are some quick tips and information that you will need in preparation for the event. If you have additional questions regarding the event, please visit our FAQ Page.
The Grand Hyatt Nashville is the exclusive hotel for the Cargo Facts Symposium 2025.
This iconic Broadway hotel features one of the highest outdoor rooftop bars in Music City, a rooftop pool, a spa, and seven food and beverage experiences. Located within walking distance of The Gulch and Midtown, the downtown hotel gives you easy access to a rich music scene, exquisite dining and top attractions in Nashville, Tennessee.
Please note that the official room block for Cargo Facts Symposium closes on Tuesday, September 30, 2025.
Grand Hyatt Nashville | 1000 Broadway, Nashville, TN 37203 | Tel: +1 615 622 1234 | email: BNARN-GuestRelations@hyatt.com
CHECK-IN INFORMATION
- Check-in start time: 4:00 PM
- Check-out time: 11:00 AM
Please call the Front Desk if you need to check out late, as late checkout is based on availability
The World of Hyatt app allows you to manage your World of Hyatt membership, view your points balance, and access other in-stay benefits. Use the app to access mobile check-in/check-out, digital keys, and to request services.
TRANSPORTATION
The Grand Hyatt Nashville is 9 miles from Nashville International Airport (BNA), and 9 miles from John C. Tune Airport (JWN).
Airport transportation is available with Lyft, Uber, taxis, and if you’re looking for something special, Nashrovers. Some local cab companies, like Magic Taxi and Music City Cab, specialize in airport runs and allow you to book online ahead of time.
If you rent a vehicle during your stay in Nashville, the Grand Hyatt Nashville’s valet parking is available for its guests at a cost of $60/night.
BADGE POLICY
Official conference name badges must be visible at all times for entrance to the cocktail reception, the exhibit hall, and all conference keynotes and sessions. Your badge is proof of registration; without it, you will not be allowed to participate in any conference activities. Badge sharing is not allowed. There are no exceptions to this policy.
DRESS CODE
Business Casual Dress is recommended for all sessions and networking events. Since meeting room temperatures may vary, we recommend you bring a sweater or jacket to the sessions.
Weather in Nashville in October
Overall, October is considered a great time to visit Nashville, with comfortable temperatures and vibrant fall foliage. October is usually one of the sunniest months in the city, although there can be some cloud cover from time to time. Based on historical averages, October in Nashville offers mild and pleasant weather, with the average high around 72°F (22.2°C) and an average low of around 47°F (8.3°C), with little humidity. October is typically the driest month in Nashville, with only about 2.3” of rainfall, although there is about a 25% chance of a wet day throughout the month.
REGISTRATION HOURS
- Wednesday, October 22: 13:00 – 17:00
- Thursday, October 23: 08:00 – 17:00
- Friday, October 17: 08:00 – 12:00
Visit the registration desk to pick up your badge and event materials.
MEALS & RECEPTIONS
Breakfast:
Served Thursday, October 23, and Friday, October 24
- Available from 08:00 to 09:00 in the Exhibit Hall
Coffee/Snack Breaks:
Available during scheduled coffee breaks on all days
- Look for refreshment stations in the Exhibit Hall
Lunch:
Served Thursday, October 23 from 12:15 to 13:30 in the General Session Ballroom
Served Friday, October 24 from 12:30 to 13:30 in the General Session Ballroom
Dinners:
On your own all evenings – take advantage of the multitude of dining and entertainment options Nashville has to offer! If you’re not sure where to go, you can ask at the Grand Hyatt Nashville’s concierge desk.
Opening Cocktail Reception
Wednesday, October 22 – 17:00 to 19:00 [add venue]
Cocktail Reception
Thursday, October 23 – 17:00 to 19:00 [add venue]
MOBILE APP – Powered by Nunify
We’re excited to announce that Cargo Facts Symposium 2025 will be using the Nunify App to deliver a smart, connected event experience.
The mobile app is your all-in-one tool to network with other attendees, connect with sponsors, keep up to date with the agenda, and stay organized while onsite. It’s user-friendly, easy to navigate, and gives you all the information you need right at your fingertips.
Key Features Include:
- Personalized Agenda – Build and manage your schedule with session reminders.
- Networking & Messaging – Connect with fellow attendees, schedule meetings, and chat in-app.
- Interactive Maps – Easily navigate the venue and locate exhibitor booths, sessions, and lounges.
The Whova app is your key to staying connected and informed at Cargo Facts Symposium 2025. Download the app and log in before the event to make the most of your experience.
- Get Nunify Now [add link]
